Avoiding Common Governance Mistakes in Soccer Clubs

By Forza Advisory

Good governance isn’t just a nicety, it is a necessity—it’s the foundation for stability, trust, and long-term success. Without the right measures in place, and strong governance policies and procedures, even the most well-meaning boards and leaders can fall into governance traps that undermine their organization’s mission. At Forza Advisory, we’ve seen these challenges firsthand across youth, semi-professional, and professional clubs.

The good news? Most governance mistakes are preventable when you know what to look for.

Mistake #1 – Blurred Roles Between Board and Staff

The problem: In some clubs, board members start managing day-to-day operations, while staff or volunteers begin making high-level strategic decisions. This blurring of lines creates confusion and weakens accountability.

The solution: Clearly define and document the distinction between governance (board) and management (staff). Boards set vision, policy, and oversight; staff execute operations. Forza helps clubs draft governance charters and role descriptions to make these boundaries clear.

Mistake #2 – Operating Without Updated Bylaws or Policies

The problem: Outdated or incomplete governing documents leave clubs vulnerable to disputes, compliance failures, and inconsistent decision-making.

The solution: Conduct a governance audit at least every two years. Update bylaws to align with current laws, league requirements, and your club’s structure. Forza Advisory provides both audit services and policy drafting tailored to soccer-specific needs.

Mistake #3 – Ignoring Compliance Obligations

The problem: Clubs sometimes underestimate the complexity of compliance—whether it’s SafeSport, financial reporting, state nonprofit requirements, or insurance obligations. Missing a deadline or requirement can lead to fines, loss of good standing, or legal exposure.

The solution: Assign compliance tracking to a designated officer or committee. Forza offers compliance calendars, checklists, and ongoing monitoring for member clubs so nothing slips through the cracks.

Mistake #4 – Poor Financial Oversight

The problem: Without proper internal controls, clubs risk mismanagement of funds—sometimes unintentionally, sometimes through fraud.

The solution: Implement dual signature requirements, monthly financial reports to the board, and an annual review or audit by an independent party. Forza helps clubs create strong financial policies that both protect resources and maintain transparency with members.

Mistake #5 – Failing to Plan for Leadership Transitions

The problem: When key leaders step down without a plan, clubs scramble to fill roles, often leading to rushed decisions and instability.

The solution: Establish a formal succession plan for both board and key staff positions. Forza works with clubs to identify future leaders, provide training, and document transition processes to ensure continuity.

Mistake #6 – Weak Communication with Stakeholders

The problem: Lack of transparency erodes trust with families, players, coaches, sponsors, and the wider community.

The solution: Commit to regular, multi-channel communication. Share updates on decisions, finances, and strategic priorities. Forza helps clubs build communication plans that keep stakeholders engaged and informed.

How Forza Helps Clubs Avoid These Pitfalls

Our governance services are designed to prevent these mistakes before they happen. We provide

• Governance audits with actionable recommendations

• Customized bylaws, policies, and governance handbooks

• Compliance tracking and legal risk management

• Board and staff training programs

• Strategic planning sessions to align leadership

The Payoff of Good Governance

When you get governance right, the benefits are immediate and long-lasting:

• Increased trust from members and partners

• Reduced legal and financial risks

• Stronger reputation in the soccer community

• Greater stability during growth or change.

Final Word

Governance mistakes can be costly—but they’re also avoidable. With Forza Advisory’s guidance, your club can implement structures, policies, and habits that protect your mission and set you up for success on and off the field.

📅 Schedule a governance review with Forza today and give your club the foundation it deserves.